Summary/Objective

The Medical Records Specialist is responsible for managing and maintaining patient medical records, ensuring all medical records are accurate, organized, and readily accessible for assigned provider(s)/clinic location(s). This includes scanning and electronically transferring data, as well as obtaining hospital records for admissions and discharge records for assigned provider(s)/clinic locations(s).

Essential Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for timely scanning and electronically storing patient records, both paper and digital.
• Retrieves and provides patient records to authorized personnel, including providers, clinical staff and referring physician offices.
• Responsible for maintaining and updating patient information in the EHR system for assigned provider(s)/clinic location(s), including appropriately labeling medical records for deceased patients.
• Maintains strict confidentiality of patient information and ensures HIPPA guidelines are followed at all times.
• Retrieves all records of upcoming scheduled patient appointments from all historical EHR System(s) on a daily basis, ensuring all records are loaded in the new system and available on the date of patient’s appointment.
• Verify all medical record release authorizations are in accordance with policy and procedures and state and federal laws.

Required Education and Experience

High School Diploma or equivalent

3-5 years experience in Medical Records